[Plan21] Notes From Last Meeting
Jim Barbour
jbar at barcore.com
Tue Aug 17 12:03:56 PDT 2021
Excellent!
Thanks Robert.
Tiffany, looking forward to seeing registration email.
Well done all,
Jim
On Mon, Aug 16, 2021 at 10:39:02AM -0700, Robert wrote:
> Jim,
> I have been working with Paypal to get the Spanish registration form fixed.
> It is done and all is good. Veronica submitted a registration to make sure
> and it has gone through with no issues.
> Thanks,
>
> -----Original Message-----
> From: plan21-bounces at nfbcal.org <plan21-bounces at nfbcal.org> On Behalf Of Jim
> Barbour
> Sent: Monday, August 16, 2021 10:25 AM
> To: Planning committee for 2021 NFB of California Convention
> <plan21 at nfbcal.org>
> Subject: Re: [Plan21] Notes From Last Meeting
>
> Hey Rachel,
>
> Sorry everyone, I apparently forgot to send out notes!
>
> Here are updated notes. Yes, we are meeting tomorrow.
>
> Our next meeting is August 17th at 7:00 PM
>
> https://zoom.us/j/97914374627?pwd=aVAyV01mQlJ6VEhiTGVON1dYTXE2UT09
>
> +16699006833,,97914374627#
>
> ATTENDEES
> ---------
> Jim
> Tiffany
> Robert
> Veronica
> Cheryl
> Christina
> Ali
>
> Questions and answers with Tim
> -----------------
> Theme? On Tim's radar
> Agenda content? Working on it
> Breakout topics? Working on new topics, will probably reduce number of
> breakouts.
> Remove breakout session I (Friday) to allow talent show to start earlier.
> (Rachel and Tim talked) Change 60 seconds to 2 minutes (#5 under voting)?
> Tim is good with this. Feels we'll need more banter, travia, etc. to cover
> the 2 minutes.
>
> ACTION ITEMS
> ------ -----
>
> Jim needs to contact Liz Campos to see if she's willing to organize/host
> North/South Trivia night
> DONE: Liz is in!
>
> Jim needs to modify the Vendor/exhibitor solicitation letter for 2021
>
> Jim will Circulate to the logistics committee a list of last year's breakout
> session topics for consideration.
> Done
>
> Jim checks with LM to see if she wants to do fitness breaks again.
> Done. She's in
>
> Jim will coordinate with Ross about zoom accounts.
>
> Tiffany was going to send out registration email
> Delayed because of a paypal problem with spanish registration form
>
> Tiffany and Bobbi work on updating scholarship form.
> Tiffany altering the dates for this year. Waiting for Bobbi's approval
>
> Tiffany will modify the vendor signup form to request entire zoom invite
> email.
> Done
>
> Tiffany will begin Soliciting door prizes at August and September chapter
> presidents call and via email.
> Ongoing
>
> Rachel and Tiffany are organizing which zoom coordinator will run which
> meeting
> Work in progress
>
> Rachel will ask Jeanette if she'll organize a Parents Seminar
> DONE: Jeanette says yes.
>
> Rachel is going to check with the national office and with Captioners
> (Natalie) to find out how we handled sessions running over at national
> convention
> DONE: Looks good
>
> Rachel and Christina are starting the talent show committee
>
> Christina will reach out to Tim about W9
>
> Cheryl will get started on a "Why come to convention" pitch to send to
> everyone before registration closes
>
> Veronica will talk to Juanita about at large Spanish speakers group
> organizaing.
>
> Everyone should brainstorm "Can we recognize new convention goers somehow?"
> Thinking of starting a mentoring program for first timers. Need to
> find someone to help run it.
>
> Ali is collecting volunteers for suite. Changed the time from 7:30 AM to
> 8:00 AM.
>
> Brian Buhrow can set up a helpdesk phone number.
>
> -------------------
> Notes and Decisions
> -------------------
> The committee decided we want to handle voting the same this year as last
> year.
>
> On the agenda, we should add an hour to the resolutions committee meeting
>
> How do we want to decide topics for Breakout Sessions?
>
> The zoom coordinator for each breakout room needs to know who is presenting
> and contact information.
>
> Need to ask Juanita if there's a reorganizing meeting for at large spanish
> group
>
> Baskets: Michael, Robert, and Brian are weorking on this.
>
> A/V Committee: Tiffany and Robert have joined the A/V committee as whip
> crackers to make sure that Jim and Brian get everything posted within 48
> hours after the close of convention.
>
> The A/V committee needs to spend some time talking about transition to a
> platform that is more mobile friendly and can be maintained by people other
> than Jim and Brian.
>
> For YouTube:
> Google Account
> What about YouTube Storage?
> Reach out to National to see how they work.
> Audio Files Only
>
> Do we want a voting document summary in the agenda?
> or
> Do we want to Carve out time in the agenda for Tim to outline how voting
> works.
>
> Board meeting needs to include explaination of voting process.
>
> Practice voting at rookie roundup, board meeting, and general session
>
> Spanish translation zoom room. Need to advertise spanish translation more.
>
> Rookie Roundup: Monday before convention (10/18)
>
> Zoom Training: Rachel and Tiffany
>
> Hospitality Suite: Ali and volunteers
>
> Help Desk: Ali
>
> A/V Plan for a mixer this year that Tim controls
>
> Timekeepers beyond Tim?
>
> Make Sure that we are very clear with Zoom room owners things we want
> recorded.
> _______________________________________________
> Plan21 mailing list
> Plan21 at nfbcal.org
> https://web.nfbcal.org/mailman/listinfo.cgi/plan21
>
>
>
> On Mon, Aug 16, 2021 at 08:06:14AM -0700, Rachel Grider wrote:
> > Hello, everyone:
> >
> > Are there notes from our last meeting? Also, is there a meeting tomorrow?
> >
> > Thank you,
> >
> > Rachel
> > _______________________________________________
> > Plan21 mailing list
> > Plan21 at nfbcal.org
> > https://web.nfbcal.org/mailman/listinfo.cgi/plan21
> >
> _______________________________________________
> Plan21 mailing list
> Plan21 at nfbcal.org
> https://web.nfbcal.org/mailman/listinfo.cgi/plan21
>
> _______________________________________________
> Plan21 mailing list
> Plan21 at nfbcal.org
> https://web.nfbcal.org/mailman/listinfo.cgi/plan21
>
More information about the Plan21
mailing list