[Plan21] Notes From Last Meeting

Mon Aug 16 11:11:05 PDT 2021

Thank you for this. I will review the notes and send an email at some point before the meeting tomorrow with any relevant information. I will be at the meeting tomorrow, but I will be late because of work. Hopefully, I will make it by 730.

> On Aug 16, 2021, at 10:25, Jim Barbour <jbar at barcore.com> wrote:
> 
> Hey Rachel,
> 
> Sorry everyone, I apparently forgot to send out notes!
> 
> Here are updated notes.  Yes, we are meeting tomorrow.
> 
> Our next meeting is August 17th at 7:00 PM
> 
> https://zoom.us/j/97914374627?pwd=aVAyV01mQlJ6VEhiTGVON1dYTXE2UT09
> 
> +16699006833,,97914374627#
> 
> ATTENDEES
> ---------
> Jim
> Tiffany
> Robert
> Veronica
> Cheryl
> Christina
> Ali
> 
> Questions and answers with Tim
> -----------------
> Theme? On Tim's radar
> Agenda content? Working on it
> Breakout topics? Working on new topics, will probably reduce number of breakouts.
> Remove breakout session I (Friday) to allow talent show to start earlier. (Rachel and Tim talked)
> Change 60 seconds to 2 minutes (#5 under voting)? Tim is good with this. Feels we'll need more banter, travia, etc. to cover the 2 minutes.
> 
> ACTION ITEMS
> ------ -----
> 
> Jim needs to contact Liz Campos to see if she's willing to organize/host North/South Trivia night
>    DONE: Liz is in!
> 
> Jim needs to modify the Vendor/exhibitor solicitation letter for 2021
> 
> Jim will Circulate to the logistics committee a list of last year's breakout session topics for consideration.
>    Done
> 
> Jim checks with LM to see if she wants to do fitness breaks again.
>    Done.  She's in
> 
> Jim will coordinate with Ross about zoom accounts.
> 
> Tiffany was going to send out registration email
>    Delayed because of a paypal problem with spanish registration form
> 
> Tiffany and Bobbi work on updating scholarship form.
>    Tiffany altering the dates for this year. Waiting for Bobbi's approval
> 
> Tiffany will modify the vendor signup form to request entire zoom invite email.
>    Done
> 
> Tiffany will begin Soliciting door prizes at August and September chapter presidents call and via email.
>    Ongoing
> 
> Rachel and Tiffany are organizing which zoom coordinator will run which meeting
>    Work in progress
> 
> Rachel will ask Jeanette if she'll organize a Parents Seminar
>   DONE: Jeanette says yes.
> 
> Rachel is going to check with the national office and with Captioners (Natalie) to find out how we handled sessions running over at national convention
>   DONE: Looks good
> 
> Rachel and Christina are starting the talent show committee
> 
> Christina will reach out to Tim about W9
> 
> Cheryl will get started on a "Why come to convention" pitch to send to everyone before registration closes
> 
> Veronica will talk to Juanita about at large Spanish speakers group organizaing.
> 
> Everyone should brainstorm "Can we recognize new convention goers somehow?"
>     Thinking of starting a mentoring program for first timers.  Need to find someone to help run it.
> 
> Ali is collecting volunteers for suite.  Changed the time from 7:30 AM to 8:00 AM.
> 
> Brian Buhrow can set up a helpdesk phone number.
> 
> -------------------
> Notes and Decisions
> -------------------
> The committee decided we want to handle voting the same this year as last year.
> 
> On the agenda, we should add an hour to the resolutions committee meeting
> 
> How do we want to decide topics for Breakout Sessions?
> 
> The zoom coordinator for each breakout room needs to know who is presenting and contact information.
> 
> Need to ask Juanita if there's a reorganizing meeting for at large spanish group
> 
> Baskets: Michael, Robert, and Brian are weorking on this.
> 
> A/V Committee: Tiffany and Robert have joined the A/V committee as whip crackers to make sure that Jim and Brian get everything posted within 48 hours after the close of convention.
> 
> The A/V committee needs to spend some time talking about transition to a platform that is more mobile friendly and can be maintained by people other than Jim and Brian.
> 
>    For YouTube:
>       Google Account
>       What about YouTube Storage? 
>       Reach out to National to see how they work.
>       Audio Files Only
> 
> Do we want a voting document summary in the agenda?
> or
> Do we want to Carve out time in the agenda for Tim to outline how voting works.
> 
> Board meeting needs to include explaination of voting process.
> 
> Practice voting at rookie roundup, board meeting, and general session
> 
> Spanish translation zoom room.  Need to advertise spanish translation more.
> 
> Rookie Roundup: Monday before convention (10/18)
> 
> Zoom Training: Rachel and Tiffany
> 
> Hospitality Suite: Ali and volunteers
> 
> Help Desk: Ali
> 
> A/V Plan for a mixer this year that Tim controls
> 
> Timekeepers beyond Tim?
> 
> Make Sure that we are very clear with Zoom room owners things we want recorded.
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> 
> 
> 
>> On Mon, Aug 16, 2021 at 08:06:14AM -0700, Rachel Grider wrote:
>> Hello, everyone:
>> 
>> Are there notes from our last meeting? Also, is there a meeting tomorrow?
>> 
>> Thank you,
>> 
>> Rachel
>> _______________________________________________
>> Plan21 mailing list
>> Plan21 at nfbcal.org
>> https://web.nfbcal.org/mailman/listinfo.cgi/plan21
>> 
> _______________________________________________
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> https://web.nfbcal.org/mailman/listinfo.cgi/plan21