[Plan21] My Update

[cheryl thurston]

Thanks Rachel for the information.
Cheryl Thurston

On 8/2/21, Rachel Grider <rachel.grider at gmail.com> wrote:
> Hello, everyone:
>
> As I stated before, I will not be attending the meeting tomorrow night. I do
> have some updates, though, and I will hopefully have more updates soon.
>
> 1. Christina and I met about the talent show, and we are hoping that it can
> start at 7 PM instead of 8 PM, which would conflict with the breakout
> sessions. If this is OK with everyone, we would like to move forward with
> that time, as 8 PM is a bit too late to start. If that time is agreeable, we
> can create the form and a zoom link, and we will set it up so that once
> people pay for their ticket, they will automatically be sent a zoom link. We
> will charge $5 to watch the showcase, and $10 to participate. We will
> probably need to create two separate forms, and I am going to model the
> participation form after the one from last year, with a few changes. I will
> create the questions after I get back from my trip so that we can hopefully
> have it out soon.
>
> 2. I am going to paste a response from Beth Braun regarding our questions
> about captioning. I have asked how someone filling in for the captioner can
> caption on the website, as well as the zoom platform, as it is not answered
> in this response.
>
> ”Usually our captioners didn’t have anything scheduled immediately after
> their session, so if they ran over, they just kept going. Except, captioners
> need a break every two to two-and-a-half hours. So we scheduled that in -
> and if something was scheduled for less than that and then ran over, the
> staff Zoom host was responsible to communicate with the point of contact and
> tell them they needed to break for the captioner. Also for all general
> sessions, we had the captioners’ manager serving as back up. She filled in
> for breaks and covered when they (inevitably) ran over.”
>
>
> 3. Apparently, YouTube streaming is possible through the zoom platform when
> hosting webinars. I will need to reach out to Stephanie for more
> information, but I will try it on my own account to see how that works in
> case we decide we might want to stream part of the convention live. As for
> posting our recordings on YouTube, I still need to look further into that to
> see if there is any limitation on space. I will do that after I get back.
>
> 4. Tiffany and I will be starting zoom trainings on August 19 at 7 PM. We
> will have them every Thursday through the end of September, and we will
> probably have them on some Tuesday evenings as well.
>
> 5. I would like to suggest that we give first timers mentors for the
> Convention. I am thinking that we could have a committee who reaches out to
> first time convention attendees, and we can ask them if they would like a
> mentor. If they would, we can find out some basic information about them,
> similar to how national did it this year, and we can pair them up with
> interested members who might have similar interests. I am willing to
> organize this. This is my thought on how to make first time convention
> attendees feel welcome.
>
> 6. Janette is planning to use the same amount of time as last year for the
> parents division.
>
>
> I think that is all I have as far as updates. I will continue working on my
> specific projects, and feel free to assign me more projects tomorrow.
>
> Thank you, and let me know if you have any questions,
>
> Rachel
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