[Plan21] Notes From Last Meeting

Tue Aug 17 12:12:47 PDT 2021

Thanks Tiffany,

My apologies to Gene Kim, Bobbi Pompey, and Rachel Grider.  I put the attendees list together at the start of the meeting and didn't update it.  I'll work to do better.

Thanks for staying on top of the registration emails and chapter calls.

I'll touch base with Bobbi

I'll have a look at your vendor form question

Thanks Tiffany,

Jim

On Mon, Aug 16, 2021 at 02:56:08PM -0700, tmanosh at gmail.com wrote:
> Hi Jim,
> 
> A few corrections & additions to your notes.
> 
> Attendees:  You omitted the following folks:
> Gene (sorry do not know last name)
> Bobbi Pompi 
> Rachel Grider
> 
> Action Items:
> Tiffany was going to send out registration email
>     Delayed because of a paypal problem with spanish registration form
>     Sent Veronica the verbiage to be translated and should have it out today
> 
> Tiffany and Bobbi work on updating scholarship form.
>     Tiffany altering the dates for this year. Waiting for Bobbi's approval
>     Sent Bobbi the URL with all date changes.  Have not heard back from her.
> 
> Tiffany will modify the vendor signup form to request entire zoom invite
> email.
>     Done - Have a question and sent it to Cheryl & you
> 
> Tiffany will begin Soliciting door prizes at August and September chapter
> presidents call and via email.
>     Done at August Chapter President call.  Ongoing
> 
> Thanks,
> Tiffany Manosh
> NFBC Board Member
> President River City Chapter
> National Federation of the Blind of California
> 
> -----Original Message-----
> From: plan21-bounces at nfbcal.org <plan21-bounces at nfbcal.org> On Behalf Of Jim
> Barbour
> Sent: Monday, August 16, 2021 10:25 AM
> To: Planning committee for 2021 NFB of California Convention
> <plan21 at nfbcal.org>
> Subject: Re: [Plan21] Notes From Last Meeting
> 
> Hey Rachel,
> 
> Sorry everyone, I apparently forgot to send out notes!
> 
> Here are updated notes.  Yes, we are meeting tomorrow.
> 
> Our next meeting is August 17th at 7:00 PM
> 
> https://zoom.us/j/97914374627?pwd=aVAyV01mQlJ6VEhiTGVON1dYTXE2UT09
> 
> +16699006833,,97914374627#
> 
> ATTENDEES
> ---------
> Jim
> Tiffany
> Robert
> Veronica
> Cheryl
> Christina
> Ali
> 
> Questions and answers with Tim
> -----------------
> Theme? On Tim's radar
> Agenda content? Working on it
> Breakout topics? Working on new topics, will probably reduce number of
> breakouts.
> Remove breakout session I (Friday) to allow talent show to start earlier.
> (Rachel and Tim talked) Change 60 seconds to 2 minutes (#5 under voting)?
> Tim is good with this. Feels we'll need more banter, travia, etc. to cover
> the 2 minutes.
> 
> ACTION ITEMS
> ------ -----
> 
> Jim needs to contact Liz Campos to see if she's willing to organize/host
> North/South Trivia night
>     DONE: Liz is in!
> 
> Jim needs to modify the Vendor/exhibitor solicitation letter for 2021
> 
> Jim will Circulate to the logistics committee a list of last year's breakout
> session topics for consideration.
>     Done
> 
> Jim checks with LM to see if she wants to do fitness breaks again.
>     Done.  She's in
> 
> Jim will coordinate with Ross about zoom accounts.
> 
> Tiffany was going to send out registration email
>     Delayed because of a paypal problem with spanish registration form
> 
> Tiffany and Bobbi work on updating scholarship form.
>     Tiffany altering the dates for this year. Waiting for Bobbi's approval
> 
> Tiffany will modify the vendor signup form to request entire zoom invite
> email.
>     Done
> 
> Tiffany will begin Soliciting door prizes at August and September chapter
> presidents call and via email.
>     Ongoing
> 
> Rachel and Tiffany are organizing which zoom coordinator will run which
> meeting
>     Work in progress
> 
> Rachel will ask Jeanette if she'll organize a Parents Seminar
>    DONE: Jeanette says yes.
> 
> Rachel is going to check with the national office and with Captioners
> (Natalie) to find out how we handled sessions running over at national
> convention
>    DONE: Looks good
> 
> Rachel and Christina are starting the talent show committee
> 
> Christina will reach out to Tim about W9
> 
> Cheryl will get started on a "Why come to convention" pitch to send to
> everyone before registration closes
> 
> Veronica will talk to Juanita about at large Spanish speakers group
> organizaing.
> 
> Everyone should brainstorm "Can we recognize new convention goers somehow?"
>      Thinking of starting a mentoring program for first timers.  Need to
> find someone to help run it.
> 
> Ali is collecting volunteers for suite.  Changed the time from 7:30 AM to
> 8:00 AM.
> 
> Brian Buhrow can set up a helpdesk phone number.
> 
> -------------------
> Notes and Decisions
> -------------------
> The committee decided we want to handle voting the same this year as last
> year.
> 
> On the agenda, we should add an hour to the resolutions committee meeting
> 
> How do we want to decide topics for Breakout Sessions?
> 
> The zoom coordinator for each breakout room needs to know who is presenting
> and contact information.
> 
> Need to ask Juanita if there's a reorganizing meeting for at large spanish
> group
> 
> Baskets: Michael, Robert, and Brian are weorking on this.
> 
> A/V Committee: Tiffany and Robert have joined the A/V committee as whip
> crackers to make sure that Jim and Brian get everything posted within 48
> hours after the close of convention.
> 
> The A/V committee needs to spend some time talking about transition to a
> platform that is more mobile friendly and can be maintained by people other
> than Jim and Brian.
> 
>     For YouTube:
>        Google Account
>        What about YouTube Storage? 
>        Reach out to National to see how they work.
>        Audio Files Only
> 
> Do we want a voting document summary in the agenda?
> or
> Do we want to Carve out time in the agenda for Tim to outline how voting
> works.
> 
> Board meeting needs to include explaination of voting process.
> 
> Practice voting at rookie roundup, board meeting, and general session
> 
> Spanish translation zoom room.  Need to advertise spanish translation more.
> 
> Rookie Roundup: Monday before convention (10/18)
> 
> Zoom Training: Rachel and Tiffany
> 
> Hospitality Suite: Ali and volunteers
> 
> Help Desk: Ali
> 
> A/V Plan for a mixer this year that Tim controls
> 
> Timekeepers beyond Tim?
> 
> Make Sure that we are very clear with Zoom room owners things we want
> recorded.
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> 
> 
> 
> On Mon, Aug 16, 2021 at 08:06:14AM -0700, Rachel Grider wrote:
> > Hello, everyone:
> > 
> > Are there notes from our last meeting? Also, is there a meeting tomorrow?
> > 
> > Thank you,
> > 
> > Rachel
> > _______________________________________________
> > Plan21 mailing list
> > Plan21 at nfbcal.org
> > https://web.nfbcal.org/mailman/listinfo.cgi/plan21
> > 
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