[Plan21] Notes From Last Meeting

[Jim Barbour]

Hey Rachel,

Sorry everyone, I apparently forgot to send out notes!

Here are updated notes.  Yes, we are meeting tomorrow.

Our next meeting is August 17th at 7:00 PM

https://zoom.us/j/97914374627?pwd=aVAyV01mQlJ6VEhiTGVON1dYTXE2UT09

+16699006833,,97914374627#

ATTENDEES
---------
Jim
Tiffany
Robert
Veronica
Cheryl
Christina
Ali

Questions and answers with Tim
-----------------
Theme? On Tim's radar
Agenda content? Working on it
Breakout topics? Working on new topics, will probably reduce number of breakouts.
Remove breakout session I (Friday) to allow talent show to start earlier. (Rachel and Tim talked)
Change 60 seconds to 2 minutes (#5 under voting)? Tim is good with this. Feels we'll need more banter, travia, etc. to cover the 2 minutes.

ACTION ITEMS
------ -----

Jim needs to contact Liz Campos to see if she's willing to organize/host North/South Trivia night
    DONE: Liz is in!

Jim needs to modify the Vendor/exhibitor solicitation letter for 2021

Jim will Circulate to the logistics committee a list of last year's breakout session topics for consideration.
    Done

Jim checks with LM to see if she wants to do fitness breaks again.
    Done.  She's in

Jim will coordinate with Ross about zoom accounts.

Tiffany was going to send out registration email
    Delayed because of a paypal problem with spanish registration form

Tiffany and Bobbi work on updating scholarship form.
    Tiffany altering the dates for this year. Waiting for Bobbi's approval

Tiffany will modify the vendor signup form to request entire zoom invite email.
    Done

Tiffany will begin Soliciting door prizes at August and September chapter presidents call and via email.
    Ongoing

Rachel and Tiffany are organizing which zoom coordinator will run which meeting
    Work in progress

Rachel will ask Jeanette if she'll organize a Parents Seminar
   DONE: Jeanette says yes.

Rachel is going to check with the national office and with Captioners (Natalie) to find out how we handled sessions running over at national convention
   DONE: Looks good

Rachel and Christina are starting the talent show committee

Christina will reach out to Tim about W9

Cheryl will get started on a "Why come to convention" pitch to send to everyone before registration closes

Veronica will talk to Juanita about at large Spanish speakers group organizaing.

Everyone should brainstorm "Can we recognize new convention goers somehow?"
     Thinking of starting a mentoring program for first timers.  Need to find someone to help run it.

Ali is collecting volunteers for suite.  Changed the time from 7:30 AM to 8:00 AM.

Brian Buhrow can set up a helpdesk phone number.

-------------------
Notes and Decisions
-------------------
The committee decided we want to handle voting the same this year as last year.

On the agenda, we should add an hour to the resolutions committee meeting

How do we want to decide topics for Breakout Sessions?

The zoom coordinator for each breakout room needs to know who is presenting and contact information.

Need to ask Juanita if there's a reorganizing meeting for at large spanish group

Baskets: Michael, Robert, and Brian are weorking on this.

A/V Committee: Tiffany and Robert have joined the A/V committee as whip crackers to make sure that Jim and Brian get everything posted within 48 hours after the close of convention.

The A/V committee needs to spend some time talking about transition to a platform that is more mobile friendly and can be maintained by people other than Jim and Brian.

    For YouTube:
       Google Account
       What about YouTube Storage? 
       Reach out to National to see how they work.
       Audio Files Only

Do we want a voting document summary in the agenda?
or
Do we want to Carve out time in the agenda for Tim to outline how voting works.

Board meeting needs to include explaination of voting process.

Practice voting at rookie roundup, board meeting, and general session

Spanish translation zoom room.  Need to advertise spanish translation more.

Rookie Roundup: Monday before convention (10/18)

Zoom Training: Rachel and Tiffany

Hospitality Suite: Ali and volunteers

Help Desk: Ali

A/V Plan for a mixer this year that Tim controls

Timekeepers beyond Tim?

Make Sure that we are very clear with Zoom room owners things we want recorded.
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On Mon, Aug 16, 2021 at 08:06:14AM -0700, Rachel Grider wrote:
> Hello, everyone:
> 
> Are there notes from our last meeting? Also, is there a meeting tomorrow?
> 
> Thank you,
> 
> Rachel
> _______________________________________________
> Plan21 mailing list
> Plan21 at nfbcal.org
> https://web.nfbcal.org/mailman/listinfo.cgi/plan21
>